Where Vacation Ownership Meets A.I. Automation
Automate Generating Qualified Tours
Kapten Marketing
We combine automation, artificial intelligence, and digital strategy to create predictable growth systems for the vacation ownership industry. From AI voice agents and avatar guides to automated appointment funnels, Kapten delivers the next generation of performance and scalability.
“Inside this short demo, you’ll see how automation replaces guesswork with predictable performance, from lead generation to confirmed tour.” At KapTen Marketing, our purpose is simple: to help the vacation ownership industry evolve.“I help vacation ownership brands and travel clubs automate their tour flow and appointment setting using AI-driven funnels so they can focus on closing tours, not chasing leads.”
We’re building the bridge between traditional high-ticket sales and a modern recurring revenue model that makes growth sustainable, scalable, and accessible.
The systems we develop don’t just generate leads — they create predictable monthly revenue, automate every step of your sales process, and give your team more time to close deals and build relationships that matter.
AI Solution
The KapTen A.I Marketing System:
Designed for the Realities of the Vacation Industry
We’ve digitized the most proven parts of your existing operation ,from lead generation and follow-up to booking and confirmation, and enhanced them with automation that learns and improves every day.
Our system doesn’t replace your team , it empowers them. It gives your salespeople a full pipeline of qualified, ready-to-tour prospects and your managers the real-time data to forecast, plan, and grow.
This is more than a tool , it’s a partnership in your evolution.
Bridge to Your Vision / Phase Two Concept:
Phase One: Build Predictable Tour Flow Through Automation
Phase Two: Transform Your Operation Into a Recurring Revenue Machine
Imagine transitioning from unpredictable, one-time high-ticket sales to a recurring subscription model, where your customers engage, renew, and spend monthly.
That’s the model we’re developing next and together, we’ll prove it works.
Join the new generation of travel entrepreneurs building smarter, faster, and leaner systems.
Let’s explore what we can build — together.
Is Your Tour Flow Stuck in Yesterday’s Model?
The truth is, our industry hasn’t changed much in decades but the world around us has.
AI isn’t the future anymore it’s the standard.
Those who adapt now will own the next wave of expansion in vacation ownership.
Here’s where we start:
Automate outreach and qualification and eliminate 90% of wasted effort.
Build trust with smarter, human-like communication at scale.
Reduce your cost per tour and stabilize your show rate.
Convert chaos into consistency through data-driven automation.
Stop wasting time and ad spend chasing unqualified leads that never answer.
Automate your follow-ups and confirmations with intelligent outreach that runs 24/7.
Stabilize your tour pipeline and forecast results with precision.
Use real-time data and AI dashboards to measure what matters and scale what works.
The Complete AI Marketing Solution for the Vacation Ownership Industry
Kapten Marketing automates every stage of the process from attracting high-quality leads to booking appointments and confirming attendance. Our systems are built by industry veterans who understand your challenges and have digitized the proven processes that work.
Each automation runs seamlessly in the background, creating meaningful engagement while filtering out non-qualified traffic. The result? Consistency, scalability, and growth without the overhead.
MINI VAC, DAY DRIVES ,WEBINAR MEETINGS
✈️ Transforming Tour Generation Through Innovation
Smarter Campaigns. Qualified Guests. Predictable Results
At Kapten Marketing, we specialize in bridging technology with the human desire to travel delivering consistent, qualified tour flow for resorts, travel clubs, and developers. Our systems blend AI automation, digital advertising, and data-driven targeting to fill your preview centers and virtual presentations with motivated, pre-qualified families who are genuinely ready to explore ownership opportunities.
Select the programs that makes most sense: Mini Vac, Local Day Drives or Out of State Overnighters, Online Webinar Podiums, One on One Webinar Meetings. Local OPC Geo-Fencing, Bluetooth Tracking Local Campaigns
🌴 Mini Vacation Programs
This is a Turning Vacations Into Revenue Opportunities
Our Mini Vacation campaigns are the cornerstone of traditional tour generation — reimagined for the digital era.
We package 2- to 4-night discounted getaways designed exclusively for qualified couples and families invited to experience a resort firsthand. Guests enjoy a taste of the lifestyle, and you gain high-quality prospects eager to learn more.
Whether it’s Myrtle Beach, Orlando, or Gatlinburg, these campaigns create emotional connection, brand loyalty, and measurable sales momentum.
🚗 Day Drive Programs
The Local Market Advantage
The Day Drive Program brings opportunity closer to home.
Targeting guests who live within 200 miles of your preview center, this strategy invites locals to enjoy a short getaway or a day-stay experience in exchange for previewing your vacation product.
Perfect for road shows, off-season resort occupancy, and travel clubs, day drives keep your tours steady, your staff sharp, and your center buzzing — even when traditional traffic slows down.
💻 Webinar Meeting Programs
The Future of Vacation Marketing , Now
The Webinar Funnel is where innovation meets scale.
Through an automated online presentation, qualified prospects attend from the comfort of their home — guided by AI follow-ups, SMS confirmations, and persuasive storytelling.
This fast-growing channel allows resorts and travel clubs to extend reach beyond local boundaries, converting interest into appointments with precision and ease.
It’s the modern evolution of tour generation cost-effective, data-driven, and limitless in potential.
Trusted by Teams That Understand Results
“Our show rates doubled within weeks. The AI workflows are smarter than any call room I’ve seen.”
“Finally, a system that speaks the same language as our sales team.”
Why Kapten Marketing Is the Industry Standard
Here’s why we stand out from the rest.
Proven Process Digitization:
Decades of resort and travel club experience translated into automation that performs.
End-to-End Automation:
Capture → Qualify → Book → Confirm → Report.
Predictable Performance:
AI learns and adapts for higher engagement and retention.
Complete Transparcy:
Dashboards, CRM integration, and real-time data access.
Discover the Difference
The Old Way vs. The New Way
Traditional methods of lead generation, and customer onboarding can often be time-consuming, inefficient, and costly. With KapTen Automated Systems, we’ve transformed the process to be streamlined, effective, and designed for results.
Manually sorting and responding to emails
AI automatically categorizes and responds to routine emails
Constantly scheduling meetings manually
AI handles scheduling and rescheduling, saving you hours
Spending time organizing data and files
AI organizes your data and retrieves it in seconds
Tracking projects manually with spreadsheets
AI tracks project progress and sends automatic updates
Writing repetitive reports by hand
AI generates reports based on real-time data
Discover the Difference
The Old Way vs. The AI Way
Traditional methods of lead generation are often slow, manual, and expensive. With KapTen Marketing, we automate and optimize the process—delivering faster, smarter, and more cost-effective results.
Old Way
New Way
Endless outbound calls with 90% no-answer rates.
AI-powered outreach that connects instantly through SMS, WhatsApp, and email 24/7, no burnout.
Buying leads that go cold before you can even reach them.
Real-time lead capture, qualification, and instant engagement the moment interest is shown.
Relying on manual follow-ups and sticky notes to track prospects.
Automated nurture sequences that deliver perfectly timed reminders, follow-ups, and confirmations.
Inconsistent show rates and unpredictable tour flow.
Predictable pipelines with dynamic booking logic and real-time attendance confirmation.
Sales teams wasting time chasing low-intent traffic.
AI scoring filters every prospect, sending only ready-to-buy leads directly to your closers.
Guessing what’s working and what’s not.
Full visibility dashboards tracking performance, ROI, and engagement in real time.
Paying for more staff to do repetitive work.
Let automation handle 80% of the workload while your team focuses on connection and conversions.
Treating technology as a tool.
Using AI as a business partner that learns, adapts, and scales with your organization.
Who this is perfect for ?
Resort Developers
Travel Clubs
Sales Directors
Marketing Agencies
Call Center Operators
CMO/Marketing Directors
Frequently Asked Questions
Everything you need to know about the product and billing.
How is A.I. transforming the vacation ownership industry?
A.I. is reshaping how families discover and experience travel. In the past, it took dozens of campaigns, long lead times, and human filtering to find qualified prospects. Today, Kapten’s A.I. systems analyze behavior patterns, travel interests, and intent signals in real time matching families to resort experiences they’ll genuinely love.
The result: higher-quality tours, better conversions, and guests who arrive excited, informed, and emotionally connected to the brand.
What makes Kapten’s A.I. platform different from other marketing agencies?
Most agencies focus on generating “leads.” Kapten focuses on generating vacation experiences.
Our systems don’t just attract interest they nurture intent through storytelling, automation, and behavioral alignment. By combining A.I.-powered targeting, automated nurturing, and vacation-based incentives, we deliver predictable tour flow and measurable ROI for our resort partners all while helping families take that long-overdue getaway.
How does Kapten connect the right family to the right resort?
Our mission is to connect families to unforgettable vacations, and we achieve it through precision data and emotional intelligence.
Each campaign uses layered A.I. logic to evaluate household profiles, travel preferences, and proximity. Whether it’s a local day drive, a mini-vacation, or a webinar introduction, Kapten ensures the right message reaches the right guest at the right time so every experience feels personal and intentional.
Why do resorts trust Kapten to manage their A.I.-driven marketing programs?
Because we understand the business from the inside out. Our team has lived the tour flow from OPC tables to corporate strategy sessions — and we’ve built our technology around the actual operational needs of developers, directors, and marketing managers.
We know that every booked guest, every show, and every sale begins with one thing: a family’s desire to travel. Kapten’s systems translate that desire into consistent tours and qualified arrivals.
What’s the bigger vision behind Kapten’s A.I. marketing mission?
Kapten’s mission is simple but powerful to connect families with unforgettable vacation experiences through smarter, more human marketing.
By blending data, creativity, and purpose, we help the vacation ownership industry evolve beyond transactions and toward transformation where every campaign fuels both revenue and relationships.
For us, A.I. isn’t replacing human connection; it’s amplifying it creating journeys that start with curiosity and end with lifelong memories.
How much does this cost?
Our fully managed A.I. marketing program starts at $499 per month, with a streamlined $299/month self-service option for partners who already have internal marketing support.
The done-for-you solution includes a complete 2-week setup process where we design, install, and activate your system — from data mapping and funnel configuration to A.I. automation and CRM synchronization.
By the end of setup, your business will have a predictable tour flow engine that runs 24/7 — delivering qualified families directly into your booking process, ready to preview your vacation experiences.
Will this work for my business and my current CRM?
Yes. Kapten integrates seamlessly with virtually any modern CRM, including GoHighLevel, Salesforce, HubSpot, Zoho, and proprietary resort systems.
Our A.I. doesn’t replace your tools it enhances them. We plug into your current workflow, automate repetitive steps, and ensure every inquiry, call, or booking is tracked and nurtured properly.
Whether you’re managing inbound leads, outbound campaigns, or webinar appointments, our system keeps your marketing stack organized and efficient freeing your team to focus on what matters most: hosting more tours and closing more sales.
What is my guarantee?
Our guarantee is performance and partnership.
We guarantee that within 14 days of your build completion, your A.I. system will be fully installed, tested, and operational complete with CRM integration, automations, and reporting dashboards.
More importantly, we guarantee our commitment: we stay with you through onboarding, optimization, and scaling. If something needs refinement, we adjust. Our success is tied directly to yours and we’ve built every campaign to deliver measurable, predictable results, not empty promises.
After it’s installed, what happens next?
Once the system is live, we enter the performance and optimization phase. Ideally, we’ll train a member of your organization to manage the daily operation of your CRM and workflows while we continue to refine the strategy in the background.
Depending on your build stage, we remain available for monthly or bi-monthly strategy calls to ensure ongoing alignment, fresh creative development, and continuous improvement of conversion metrics.
You’ll also gain access to our growing Kapten Knowledge Base, filled with scripts, templates, and AI-powered communication assets for your team.
What happens if it doesn’t work?
That’s a fair question and it’s one we welcome.
Here’s the truth: every system performs in proportion to how it’s implemented and followed. The Kapten model isn’t a gamble; it’s a framework that has already proven itself across multiple resorts, travel clubs, and independent marketing teams.
If results aren’t where they should be, we don’t hide we diagnose. We’ll audit your data flow, optimize campaign triggers, and adjust creative or targeting until your system is firing properly.
Our rebuttal philosophy is simple: systems don’t fail — they reveal where alignment is needed. And when we work together to correct that alignment, performance always follows.
See Why the Industry’s Best Are Going Digital.
Your 30-minute Discovery Call could change how your business operates forever.
